Society for the Advancement of Management
Constitution
Preamble:
- We, the members of the Campus Chapter of the Society for Advancement of Management, in order to develop a thorough and realistic understanding of management, do hereby ordain and establish this constitution.
Article I - Name:
- The University of Wisconsin-Whitewater Chapter of the Society for Advancement of Management.
Article II - Purpose:
- The purpose of this Campus Chapter shall be:
- To cooperate with the National Headquarters
- Director of Chapter Operations and Campus Chapter Coordinator.
- To conduct and promote study and understanding of modern management through research, discussion, publications, management of its own affairs, and other appropriate means.
- To encourage and uphold sound, honest practices, and to keep the practice of management at a high ethical plane.
- To further the education of the members in the practice of management and business as a whole.
- To promote friendly relations between students, faculty, the community, and business rofessionals.
Article III - Membership:
- The membership shall consist of those students who are registered for a degree at the University, and who show an interest in business. All members are required to be National members.
- The organization is committed to the concepts of equal opportunity, non-discrimination and diversity.
Article IV - Government:
- This Campus Chapter shall be governed by this Constitution and by policies which may be established by the Board of Directors (officers and committee chair people).
- The Board of Directors shall have full power to administer the affairs of the Campus Chapter, in accordance with the policies of SAM and as established by the Constitution.
Article V - Officers:
- The regular officers of the organization shall be a President, a President-Elect, a Vice-President of Operations, a Vice-President of Membership, a Vice-President of Membership-Elect, a Vice-President of Fundraising, a Vice-President of Publicity a National Coordinator, a Treasurer, and a Secretary. They shall assume office upon installation and shall continue in office until their successors are installed.
- Officers shall be installed at the first dual executive board meeting following elections.
- All officers shall serve for a one-semester term, except the Vice-President of Fundraising and the Vice- President of Publicity who serve a one-year term.
- Elections shall take place within the last month of each semester. A period of discussion of the nominees will be conducted after nominations, but before a vote is conducted. Officers shall be chosen by a raise of hands, after all nominees have left the room.
- Nominations will be taken prior to election day; the membership at large submits nominations to fill open offices to the President-Elect. At elections, additional nominees can be added from the floor prior to voting.
- Nominees receiving a majority of those votes cast at the election meeting shall be elected to the position to which they were nominated.
- Any Board Member or appointed officer who fails to fulfill the terms of office or to serve in an agreed upon official capacity may be removed. Such action shall be effective only upon a majority vote of the Board of Directors.
Article VI - Permanent Committees:
- These shall be the following committees and any additional committee deemed necessary by the Board of Directors.
- Alumni
- Career Day - year term
- Community
- Fun Run and Walk - year term
- Historian
- Homecoming - fall semester
- Professional Business Day - year term
- Publicity Liaison
- Social
Article VII - Duties of Officers and Committee Chair People:
- The duties for each officer position shall be designated in a Job Description in that posiion at a future time, as needed.
- The duties for each committee chair person position shall be designated in a Job Description in that position’s folder. This Job Description may and should be edited at a future time, as needed.
Article VIII - Faculty Advisor(s):
- The faculty advisor(s) shall aid and advise the group on matters under consideration, as needed.
- The faculty advisor(s) shall act as an advisory member(s) of the Board of Directors of the Campus Chapter.
- The term of the faculty advisor(s) shall be as long as they see fit, or under extraordinary circumstances, as long as the Board of Directors sees fit.
Article IX - Meetings:
- There shall be a minimum of six (6) meetings (general, speaker, and new member) held each semester. The dates, times, etc., of these meetings shall be decided by the President.
- A new member meeting for the recruitment of new members shall be held within the first two weeks of each semester.
- General meetings will be called whenever ten percent (10%) of the members entitled to vote shall make application to the President, starting the purpose(s) for which the meeting shall be called, and the time and place it is to be held.
Article X - Meeting of the Board of Directors:
- The Board of Directors shall meet at least twice each month at a time set by the President. Special meetings of the Board of Directors shall be called by the President whenever application has been made by the President or two (2) members of the board.
- The Board of Directors shall consist of the officers listed in Article VI – 1, and the committee chair people of all permanent committees, together with the faculty advisor(s).
Article XI - Finance:
- National membership dues will be established by the International Board of Directors for the academic year or semester.
- Campus Chapter dues shall be set by the Chapter Board of Directors.
- A semester budget prepared by the Treasurer and approved by the Board shall be filed at the beginning of each semester.
- The treasurer shall submit to the Chapter a written financial report at the last regular meeting each year.
- An audit shall take place under the guidance of a committee. The committee will consist of the old and new Treasurer, President, and Faculty Advisor(s).
Article XII - Records:
- The records of the Campus Chapter shall consist of membership records, financial records, officer and committee chair people records, a publicity scrapbook, as well as any other such records as the Chapter deems necessary.
Article XIII - Quorum:
- The minimum number of members of this club needed to conduct
business shall be half of the officers and a third of the general
membership.
Article XIV - Constitution and Amendments:
- This Constitution may be amended, by any member, with approval of the Board of Directors. Then, said amendment shall be brought to the general membership for a needed majority vote.
- This Constitution shall be ratified by a majority of the full membership.
Article XV - Bylaws:
- This Constitution, together with its bylaws, shall constitute the operating basis of the organization.
- Bylaws may be added or amended by a majority vote of the members present at such vote.
Amendments:
- The position of Vice-President of Publicity and Vice-President of Fundraising shall now become a regular office filled by two people for one year with all rights and responsibilities accredited an officers said in Article V, Paragraphs 1 through 7, as well as Article VII, Paragraphs 1 and 2.
- The office of National Coordinator shall be eliminated from Article V, with the prescribed duties being assumed by the Vice-President of Membership-Elect.
- The position of Publicity Liaison shall be eliminated from Article VI, permanent committees.
- The position of Historian shall be eliminated from Article VI, permanent committees.
- The position of Public Relations shall now become a regular committee with all said duties stated in Article VI and VII.
- Upon the installment of the President-Elect to the office of President, the past President shall be made a Student Advisor to the organization, with all said rights and responsibilities stated in Article V.
- Article VI shall be amended to state that all permanent committee chairs shall be appointed by the following persons: the President, the President-Elect, and the past committee chairs.
- Article VI shall be amended to state the following:
- Career Day Committee is ran by two chairs.
- Fun Run and Walk Committee is ran by two chairs.
- Homecoming Committee is ran by one chair.
- Professional Business Day committee is ran by one chair.
- Social Committee is ran by two chairs.
- Community Committee is ran by one chair.
- Article XII shall now be amended to state that records shall only be kept for the following length of time:
- Financial records = 7 years
- Minutes = 2 years
- Membership lists = permanently
- The Positions of Treasurer-Elect and Web Page Development shall now become regular Executive Board positions with all said rights and responsibilities stated in Article V, Article VI, & Article VII.
- Article VI/Amendment 8 shall be amended to state the following:
- Homecoming committee is run by two chairs.
- Public Relations committee is run by two chairs.
- Professional Business Day is a one semester term.